Printers are one of the most innovative creations, primarily because they have replaced the habit of having to write everything, from letters to research papers.
However, using a printer is not always a good idea. Millions of papers go to waste each year because of unnecessary printing. This led to the creation of virtual printers to help lessen paper waste and make lives more comfortable.
What is a Virtual Printer?
A Virtual Printer is a software or application that has the same interface as a physical printer’s application but does not necessarily print your files on paper. Instead, a Virtual Printer allows you to save your data in any format you want and lets you edit it while ensuring that the file looks as if it was printed.
Virtual printers also come with a variety of features for physical printing to make it better.
If you are an office manager or a business owner, it would be a good idea to reduce your paper waste and printing costs. In such a case, setting up a virtual printer might be in your best interest.
If you are still unsure about going paperless, here are some benefits of having virtual printer software installed on your office computers:
Reduces office costs
Trillions of paper get wasted each year due to unnecessary printing, and a lot of money is also lost in the process.
For every document you throw away, shred, or misprint indicates a dollar down the drain from the cost of ink, printing, electricity, and even printer maintenance.
With a Virtual Printer on your office computers, you can comfortably live the paperless life that is rampant nowadays in many companies.
You and your staff can format and save any file and view it on any gadget, which means that you do not have to spend thousands of dollars on extra office supplies for printing.
Easy to use
The virtual printer software’s interface is usually the same as a physical printer. Therefore, you do not have to be a tech-genius to find your way around it.
This software also supports various file formats, allowing you to open and edit any document you wish.
It also allows you to save documents in its print format, so you can safely send or fax documents without worrying about different operating systems or adjustments in the layout.
Since we mentioned keeping the document’s original layout, virtual printers also allow you to look at a preview of your file. This feature lets you see what your text would look like once printed on paper.
Previewing your file also lets you cross-check formatting mistakes, grammatical, and/or spelling errors that you failed to notice while writing or editing your document.
Although virtual printers boast a paperless life, there are cases when you need to print your documents, especially legal ones, on paper.
In such cases, a virtual printer software allows you to print your files on any printer available on your server.
On top of that, it also allows you to print multiple pages in a single sheet of paper, which is excellent for any printing tests you want to perform.
Apart from these benefits, there are several other perks that you can enjoy upon installing a virtual printer on your computer. If you are still skeptical, try getting a free trial to test it out for yourself.